5 Ways To Radically Improve Your Time Management

Published: June 1, 2011
By: Faye Hollands

The inability to make the most of the time you’ve got is one of the biggest blunders I come across as a Coach – and let’s face it, we all struggle with time management at some point or another!  So what can you do if you’re bogged down and need to create some extra time in your day, fast?  Here are 5 quick fixes to get you back on track quickly…

Time Management Life Savers

Unfortunately there’s no way of adding an extra few hours to your day, BUT you can spend your time more wisely and if you master these stellar strategies the clock will be your best friend again:-

1.  Stop Writing Long To-Do Lists

Your To-Do list isn’t a memory bank … if you write down everything you want to remember you’ll end up unfocussed and working on tasks that aren’t important.  If you’re worried about forgetting things, grab a separate note pad and use that to collect your thoughts.

Your To-Do should only include the important things you need to get done each day and should be short and concise so that you can clearly see your priorities and act on them quickly instead of wading through random thoughts and ideas.

2.  Stop Being Too Nice

If you’re constantly saying ‘Yes’ to requests you’re probably bogged down with too much to do and not enough time to do it in.  Other people are also likely to take advantage of you if it’s common knowledge that you find it hard to say no.  Stop being too nice and toughen up – say no to low-priority requests and focus on the work that’s important.

3.  Stop Procrastinating

In most cases putting ‘stuff’ off won’t make it go away – all you’re doing is prolonging the inevitable, and ultimately making it more painful to deal with in the long run.  If that wasn’t reason enough, procrastinating also affects your efficiency because you’ll probably end up rushing at the last minute to do the work you’ve put off, and produce a below-standard result.   Nike’s slogan has been around for year’s because it works – quit the excuses, bite the bullet, and just do it!

4.  Stop Working Long Hours

OK, so this is a catch-22 – you manage your time badly so you have to work longer hours.  But working longer hours reduces your productivity which means you get less done.   Don’t fall into the trap of thinking that working longer means you’ll get more work done – it doesn’t.  Slaving away and tiring yourself out means you’ll be more easily distracted, find more it more difficult to focus, and will ultimately make more errors – not exactly a recipe for success!   Work effectively when you;re in the office, and then when relax and sleep when you’re out of it – that’s what increases productivity!

5.  Stop Multitasking

Stop kidding yourself that answering the phone whilst replying to an email and trying to write a client proposal is effective – it’s not.  Each task you do will take longer when you’re splitting your focus and attention between different things. Unfortunately your brain doesn’t process multiple tasks simultaneously – it actually flicks back and forth rapidly between them.  So if you try and do multiple activities at once you actually perform more slowly and less accurately because your mind has to constantly switch back and forth.  As you would expect, this results in lower levels of productivity.  Focus on one task at a time, and do it well.

What do you do that helps you manage your time effectively? Post a comment below and let me know!

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Written by Faye Hollands – Director at Outshine Consulting. Faye is an accomplished Career Coach and Productivity Specialist who has successfully coached countless clients on how to create a career they love, get more done in less time, and achieve personal and professional success.

To receive your FREE MP3 download of Faye’s popular teleseminar ‘How To Create A Career You Love‘ and weekly articles to improve your career and time management skills click here.

Faye Hollands

About Faye Hollands

Faye is an accomplished Career Coach, Small Business Coach and Productivity Specialist who has successfully coached countless clients on how to create a career they love, get more done in less time, and achieve personal and professional success. To receive weekly articles to improve your career, business and time management skills click here or book your Free Focus Session here.

You can contact Faye on +61 2 8323 4335 or email fayehollands@outshineconsulting.com

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