5 Tips For Managing Your Email More Effectively

Published: June 28, 2011
By: Faye Hollands

Are you struggling to stay on top of your emails?  Or stressing over your ample-inbox?  If you answered yes, you’re definitely not alone!  Email is a wonderful tool, but when it gets out of control it can cause increased stress levels and a sense of overwhelm that can significantly impact how productive you are…

How To Get On Top Of Your Inbox

If you’d like to get on top of your inbox and improve your productivity, here are my 5 top tips for managing your email more effectively:-

1.  Turn Your Email Notification Off

If your email program checks for new emails automatically, turn it off.  Having a constant beeping sound when new emails come in can be very distracting and will make you lose focus – this in turn wastes time and causes you to be less efficient and effective.

2.  Stop Constantly Checking Your Emails

Being at the beck and call of your emails will drain you of time and energy.  Diarise to deal with your email at certain intervals during the day and avoid the temptation to keep checking your inbox every few minutes.  Unless you’re waiting for an important email there is no reason to keep ruining your productivity with this nasty trap that so many of us fall into!

3.  Keep Your Inbox Clean

Don’t use your inbox as an archive, hanging on to every single email ‘just in case’ you might need it.  If you must keep certain emails, create a folder and file them as they have been dealt with.  Opening up an inbox full of junk that you don’t need is another energy-drain that will impact your focus and productivity, so keep your inbox as clean as possible, with daily clear-outs.

4.  Create Templates

Stop keep writing the same type of email over and over again.  If you find yourself sending similar emails create a template or draft email and use this to save time.

5.  Pick Up The Phone

Be selective in your use of email and always question whether picking up the phone or meeting someone would be a more effective way to communicate.  Resist the temptation to rely solely on email – it’s a great tool, but it isn’t appropriate for all situations.

What do you do to help keep your email under control? Post a comment below – I’d love to know!


Faye Hollands

About Faye Hollands

Faye is an accomplished Career Coach, Small Business Coach and Productivity Specialist who has successfully coached countless clients on how to create a career they love, get more done in less time, and achieve personal and professional success. To receive weekly articles to improve your career, business and time management skills click here or book your Free Focus Session here.

You can contact Faye on +61 2 8323 4335 or email fayehollands@outshineconsulting.com

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